SUPPORTING TRAVEL AGENCIES
You Sell the Experiences, We Sort the Expenses.
The Bookkeepers for Travel Agencies Who'd Rather Be Park Hopping Than Paper Pushing
Look, we get it. You started a travel agency because you love curating dream vacations, not because you’re dying to decode commission statements or figure out why Gusto is yelling at you again. While you're busy turning Pinterest boards into fully booked itineraries, we're the ones who voluntarily organize vendor payments and reconcile Stripe deposits. Weird, we know.
Welcome to Beyond the Ledger, where we do the financial heavy lifting so you can focus on the magic. We're basically bookkeepers, but with personality, and just enough obsession with clean reports to keep your business scaling without the spreadsheet headaches. You build the itinerary empire. We’ll keep the numbers from turning into a nightmare.
TRAVEL AGENCY-FOCUSED BOOKKEEPING FOR AGENCIES WHO WANT TO SCALE WITHOUT SORTING RECEIPTS
Real Talk: We explain your numbers in actual human language, not accountant-speak (we save that for our nerdy internal meetings).
Made for Travel Agencies: Whether you’re booking Disney cruises or European getaways, we actually understand how your commission structures and vendor payments work.
Tech That Doesn’t Suck: We use systems that handle commission splits, team payouts, and agency income without giving you a headache.
We’ve Got Your Back: From organizing supplier payments to tracking team earnings, we keep the backend clean so you can focus on planning the perfect trip.
BECAUSE YOUR TRAVEL AGENCY DESERVE MORE THAN BORING BOOKKEEPERS
We're bookkeepers who actually understand what you do.
We Get Your World: Whether you’re running solo or managing a growing agency, we understand how commission payouts, supplier invoices, and team paychecks actually work (yes, we know what a VAX report is).
Built for Agencies: From vendor tracking to commission splits to organizing those endless emails from Disney or Expedia, we handle the backend while you focus on planning flawless trips.
No Accounting-Speak: No confusing jargon, no “just download the CSV” instructions, and definitely no beige PowerPoints. We keep it simple, useful, and kind of fun.
Teamwork Energy: You keep delivering magic for your clients — we’ll make sure your books aren’t a nightmare behind the scenes.
SOLUTIONS FOR TRAVEL AGENCIES
MONTHLY BOOKKEEPING
You didn’t build a successful agency just to spend your evenings sorting transactions and wondering where that supplier deposit went. We handle your monthly categorization, reconciliations, and reporting — all customized to how your agency actually runs.
We don’t do generic. We tailor your chart of accounts and reporting to reflect how you make money and pay your people, so you always know what’s working.
Each month, we handle:
Categorizing income (commission, service fees, bonuses, etc.)
Matching supplier payments and client receipts
Reconciling accounts to keep your books clean and accurate
Delivering reports you can actually understand and use
The goal: financial clarity that helps you grow — without ever touching a spreadsheet (unless that’s your thing)
PAYROLL PROCESSING
Managing commission payouts and team payments shouldn’t feel like solving a puzzle every month. We help travel agencies stay organized behind the scenes — so every supplier payment, agent split, and team reimbursement is tracked and handled properly.
Whether you’re paying 1099 contractors, assistants, or full-time staff, we make sure it’s clean, compliant, and tied back to your income.
What we help with:
Setting up and tracking commission splits between agents
Organizing contractor payments and reimbursements
Supporting payroll systems like Gusto for W-2 employees
Making sure your payouts match the revenue that came in
So you can keep booking dream trips — and we’ll make sure everyone gets paid for the magic.
FINANCIAL CONSULTING
Ever wonder if you're spending too much on team support — or not enough to keep things running smoothly? You’re not alone. We help travel agencies understand whether their spending actually aligns with their size, team structure, and growth goals (no finance degree required).
We’ll break down what really matters:
Commission payouts (are they structured right?)
Team payroll and contractor costs
Supplier and vendor payments
Marketing spend (and what’s actually working)
Software and tools (that maybe you’re not even using)
We’ll compare your numbers to industry norms, show you where the money’s really going, and help you decide what’s worth investing in — and what isn’t.
Because knowing if you're overpaying or under-investing can be the difference between staying stuck and scaling smart.
unbeige business
/ˌən-ˈbāj ˈbiz-nəs/ noun
A business with too many moving parts for a one-size-fits-all system.
Often run by someone who didn’t get a formal business degree, but somehow still out-earns the ones who did.
Fueled by creative instinct, late nights, and a refusal to play it safe.
Not built to impress a boardroom. Built to work and grow.
Synonyms: self-made, off-script, unapologetic
Antonyms: corporate, boring, finance bro energy
THE BEYOND THE LEDGER DIFFERENCE
Hi, I’m Amanda and we work with travel advisors because we love travel. We love planning it, talking about it, overpacking for it… all of it. You are truly curators of joy.
But we also love the business side of it, the part that most people don’t see.
You’re managing commissions that show up late (if at all), supplier invoices that make no sense, blurry personal/business expenses, and more client spreadsheets than any one person should have to touch. You’re expected to be part concierge, part therapist, and still turn a profit.
We work with travel businesses because you’re running high-touch, high-stress operations that deserve backend systems built for real life and not just tax season.
You don’t need to explain what TravelJoy is. You don’t need to justify that FAM trip. You just need someone who understands how your business actually works and how to keep the numbers as dialed in as your itineraries.
We’ve got you.
GAME CHANGER
Starting at $950
Everything in Growth Mode
Plus:
Bi-Weekly Recordkeeping
Advanced Reports
45 Minute Monthly Meeting
Email, Phone, & Text Communication
Annual Recap & Budget Planning Meeting
*this is an ideal package for you if you’re making $350k+ annually OR who want a true partner in business that wants to help you to level up your business and increase profits by truly understanding, organizing, and planning your finances.
GROWTH MODE
Starting at $550
Everything in Groundwork
Plus:
Monthly Intermediate Reports
Email & Phone Communication
Unlimited Bank & Credit Card Accounts
1099 Filings
Business Compliance Reminders
*choose this if you are making $150k+ AND/OR would like to understand where you are each month so you can make informed choices in your business.
GROUNDWORK
Starting at $400
HubDoc Software Included
Monthly Recordkeeping
Quarterly Review and Reports
Email Communication
Unlimited Transactions
Up to 3 Bank & Credit Card Accounts
Unlimited Communication
Annual Financial Presentation
*great option for creators making $150k or below and want someone else doing your books so you can focus on growing your business.
*Each package will be tailored to your needs. If you need clean-up/catch-up it will be 1/2 of your monthly fee, which is determined after our initial strategy call. There is a $297 start-up fee for all new clients.