Bookkeeping for Travel Agents Who’d Rather Be Planning Trips
You handle the magic. We’ll handle the math.
wanted to spend nights reconciling supplier commissions or chasing down missing payouts. Between Disney, Sandals, cruises, flights, all-inclusives, and the endless flow of supplier invoices, your books can start to feel like a trip gone sideways.
And when tax season arrives? Suddenly you’re sorting through partial commissions, chargebacks, and host agency fees, wondering if you even made a profit.
It doesn’t have to be this complicated.
Why Travel Agents Need Specialized Bookkeeping
Travel agencies do not earn money like other businesses. Commission income is delayed, partial, and often comes from multiple suppliers. Refunds or cancellations can wipe out months of planning. Host agency fees, licensing costs, and marketing expenses all pile on top. And if you have sub-agents? That adds a whole new layer of payouts to track.
Generic bookkeeping firms don’t understand this. They’ll lump commissions into “misc income,” miss pending revenue, and leave you with reports that don’t reflect reality.
We know better. We know how supplier payouts work. We know how to track earned vs. pending commissions. We know what it looks like when chargebacks or refunds hit. And we know how important it is to have reports that actually show your agency’s profitability.
What Changes When We Work Together
Imagine opening a report that clearly shows →
• How much commission you’ve actually earned this month
• What’s still pending from suppliers
• Which vendors are most profitable for your business
• What refunds and chargebacks are costing you
Imagine tax season arriving and you already have organized, accurate books ready for your CPA — no last-minute panic. That’s what happens when your bookkeeping is built for the travel industry.
You get time back to sell trips and grow your agency. You get financial clarity that helps you scale without stress. And you finally feel in control of your numbers instead of behind on them.
For Independent Travel Agents
As a solo agent, every booking matters. You’re balancing multiple suppliers, commission structures, and client expectations — all while trying to grow your business. We’ll build a bookkeeping system that tracks every commission (paid and pending), keeps your expenses organized, and shows you exactly how profitable you are. With your numbers handled, you’ll finally have the peace of mind to focus on what you do best: creating magical trips for your clients.
For Travel Agencies with Sub-Agents
Running an agency with multiple agents is like running two businesses at once: your own bookings plus tracking earnings and payouts for your team. It can get complicated fast — especially when different suppliers pay at different times.
We’ll keep your agency books clean, accurate, and organized by agent. That means you’ll know exactly what’s owed, what’s been paid, and how your business is performing overall. No confusion. No messy spreadsheets. Just clarity for you and your team
The Beyond the Ledger Difference
We don’t treat travel agents like generic service providers. We know your industry and its quirks — delayed commissions, supplier timelines, host agency splits, even the unique way Disney and cruise lines pay out.
With us, you don’t just get bookkeeping. You get a partner who understands how your business actually works, builds systems around it, and makes sure your numbers are as reliable as your travel plans.
No lectures. No fluff. Just clean books, clear reports, and a team that genuinely cares about your success.
A Travel Agent’s Review
"Before Beyond the Ledger, I had no idea how much I was really making.”
“Commissions were scattered — some pending, some paid, some missing. Amanda’s team built a system that tracks everything by supplier and trip. Now I know exactly what’s owed, what I’ve been paid, and what my agency really earns each month. Total game-changer.”
Kayla M., Independent Travel Agent
